WITNO00850103
Witness Name: Mr Chirag Sidpura
Statement No.: WITNO085_01
THE POST OFFICE HORIZON INQUIRY
EXHIBIT WITNO085_01/3
WITN00850103
= Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
S49 1PF
Strictly private and confidential
BY: Signed For
Mr C Sidhpura
Farncombe Post Office® Local branch
20 Farncombe Street
Godalming
Surrey
GU7 3LH
2 February 2018
Dear Mr Sidhpura
Farncombe Post Office® branch at 20 Farncombe Street, Farncombe,
GU7 3LH.
Notice of Termination
On- site Post Office Ltd Local Post Office® Agreement between Post
Office Ltd and Sids News Ltd (the Operator) dated 18 May 2015
(Agreement)
As you are aware from my letter dated 06 November 2017 and our meetings on
15 November 2017 and 05 December 2017 Post Office Limited was investigating
the loss of £57,543.92 following the audit carried out on 10 October 2017. Post
Office Limited's investigations have now concluded.
writi iv i Li dis the
ii i ffect from th r
Further details are given below.
Breaches of Agreement
I have reviewed this case very carefully, In particular, I have taken into account
the information you supplied to me and the details you gave at our meetings.
However following a full review and testing of that information, it is clear that
there is no evidence to support your reasons for the shortage and therefore the
fact remains that there has been no satisfactory explanation for the loss found at
the audit.
In addition, further investigation has shown that you regularly failed to complete
the daily cash declarations for the branch and also repeatedly failed to return
excess cash to Post Office Ltd when requested to do so. It is noted that you
subsequently repaid the full amount of £57,543.92 on 12 November 2017.
Post Office Limited is registered in Engiand and Wales. Registered No. 2154540
Registered Office Finsbury Dials. 20 Finsbury Street, London, EC2Y 9AG
Post Office and the Post Ciffice logo are registered trade marks of Post Office Limited
WITN00850103
Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
$49 1PF
rd: indi Lo
Part 2
Section 3 Operations
3.6.3 Maintain an accounting system, prepare, sign and maintain financial
statements and accounts, record Transactions and maintain all records in
accordance with the provisions contained in the Manual, in particular paragraphs
13.1. To 13.3 (inclusive).and 14.4
3.7.3 not hold any cash or currency at the Branch premises whether such cash or
currency is a Product or otherwise) in excess of the limits notified to the Operator
by Post Office Ltd from time to time.
3.7.4 Immediately produce all Post Office Cash and Stock for inspection
whenever requested by Post Office Ltd.
4.1 Any deficiencies in stocks of Products and/or any resulting shortfall in the
money payable to Post Office Ltd must be made good by the Operator without
delay so that, in the case of any shortfall, Post Office Ltd is paid the full amount
when due in accordance with the Manual.
T have therefore decided to immediately terminate the Agreement in relation to
the above branch with effect from the date of this letter. Full details of the
grounds for termination are set out below.
Grounds for termination
Post Office Ltd.'s rights of termination are set out in the Agreement and include
in particular:
Termination
16.2 In addition to any other rights of termination contained in other Parts,
Post Office Ltd may terminate the Agreement immediately on giving written
notice to the Operator if the Operator:
16.2.15 fails to properly account for any money due to, or stock of, Post Office
Ltd or the Clients.
Consequences of Termination
For the avoidance of doubt, you, the Operator are no longer permitted to operate
the above Post Office® Branch.
You will be contacted shortly to discuss the Operator's obligations on termination
in detail. In the meantime please read Part 2, clause 17 of the Agreement,
consequences of Termination and make sure that you comply with it in full.
Post Office Limited is registered in England and Wales. Registered No. 2154
Registered Office Finsbury Dials. 20 Finsbury Street. London, EC2Y 9AQ
Post Office and the Past Office lop= ~re registered trade marks of Post Office Limited
WITN00850103
Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
S49 1PF
I also remind you that the Operator retains financial responsibility following
termination of the Agreement under clause 4.3 of Part 2 and “will be required to
make good any losses (including losses arising from Transaction corrections and
stock losses) incurred during its operation of the Branch which may subsequently
come to light".
Termination of the Agreement is without prejudice to any other rights and
remedies which Post Office Ltd may have, which rights and remedies are hereby
reserved.
Please acknowledge receipt of this letter within 10 days from the date shown
above.
Yours sincerely
Paul Southin
Agents Contract Manager
Post Office Limited
I acknowledge receipt of the letter giving notice of immediate termination of the
Agreement. I acknowledge Post Office Ltd.’s reservation of its rights.
Signed...
Mr Chirag Sidhpura
Date...
Farncombe Post Office Local branch (100923)
Post Office Limited is registered in England and Wales. Registered No. 2!54540 7 _
Registered Office Finsbury Dials, 20 Finsbury Street. London. EC2Y 9AG PostOffice.co,uk
Post Office and the Post Office! are registered trade marks of Past Office Limitee —
WITN00850103
@
Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
S49 1PF
DUPLICATE COPY
Strictly private and confidential
BY: Signed For
Mr C Sidhpura
Farncombe Post Office® Local branch
20 Farncombe Street
Godalming
Surrey
GU7 3LH
2 February 2018
Dear Mr Sidhpura
Farncombe Post Office® branch at 20 Farncombe Street, Farncombe,
GU7 3LH.
Notice of Termination
On- site Post Office Ltd Local Post Office® Agreement between Post
Office Ltd and Sids News Ltd (the Operator) dated 18 May 2015
(Agreement)
As you are aware from my letter dated 06 November 2017 and our meetings on
15 November 2017 and 05 December 2017 Post Office Limited was investigating
the loss of £57,543.92 following the audit carried out on 10 October 2017. Post
Office Limited's investigations have now concluded.
I wri ni that ist in.
me! h im: he di ft
Further details are given below.
Breaches of Agreement
I have reviewed this case very carefully, In particular, I have taken into account
the information you supplied to me and the details you gave at our meetings.
However following a full review and testing of that information, it is clear that
there is no evidence to support your reasons for the shortage and therefore the
fact remains that there has been no satisfactory explanation for the loss found at
the audit.
In addition, further investigation has shown that you regularly failed to complete
% the daily cash declarations for the branch and also repeatedly failed to return
Post Office Limited is registered in England and Wales. Registered No. 2154540
Registered Office Finsbury Dials, 20 Finsbury Street. London, EC2Y 9AQ
Post Office and the Post Off 30 are registered trade marks of Post Office I
WITN00850103
Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
S49 1PF
excess cash to Post Office Ltd when requested to do so. It is noted that you
subsequently repaid the full amount of £57,543.92 on 12 November 2017.
nda fa 1 bri
Part 2
Section 3 Operations
3.6.3 Maintain an accounting system, prepare, sign and maintain financial
statements and accounts, record Transactions and maintain all records in
accordance with the provisions contained in the Manual, in particular paragraphs
13.1. To 13.3 (inclusive).and 14.4
3.7.3 not hold any cash or currency at the Branch premises whether such cash or
currency is a Product or otherwise) in excess of the limits notified to the Operator
by Post Office Ltd from time to time.
3.7.4 Immediately produce all Post Office Cash and Stock for inspection
whenever requested by Post Office Ltd.
4.1 Any deficiencies in stocks of Products and/or any resulting shortfall in the
money payable to Post Office Ltd must be made good by the Operator without
delay so that, in the case of any shortfall, Post Office Ltd is paid the full amount
when due in accordance with the Manual.
I have therefore decided to immediately terminate the Agreement in relation to
the above branch with effect from the date of this letter. Full details of the
grounds for termination are set out below.
Grounds for termination
Post Office Ltd.'s rights of termination are set out in the Agreement and include
in particular:
Termination
16.2 In addition to any other rights of termination contained in other Parts,
Post Office Ltd may terminate the Agreement immediately on giving written
notice to the Operator if the Operator:
I 16.2.15 fails to properly account for any money due to, or stock of, Post Office
Ltd or the Clients.
Consequences of Termination
For the avoidance of doubt, you, the Operator are no longer permitted to operate
the above Post Office® Branch.
Post Office Limited is registered in England and Wales. Registered No. 2154540
Registered Office Finsbury Dials. 20 Finsbury Street, London, EC2¥ 9AQ
Post Office and the Past Off’ 30 are registered trade marks of Post Office L)
WITN00850103
Post Office Ltd
C/o BSST 1* Floor
Future Walk
West Bars
Chesterfield
$49 1PF
You wil! be contacted shortly to discuss the Operator's obligations on termination
in detail. In the meantime please read Part 2, clause 17 of the Agreement,
consequences of Termination and make sure that you comply with it in full.
I also remind you that the Operator retains financial responsibility following
termination of the Agreement under clause 4.3 of Part 2 and “will be required to
make good any losses (including losses arising from Transaction corrections and
stock losses) incurred during its operation of the Branch which may subsequently
come to light”.
Termination of the Agreement is without prejudice to any other rights and
remedies which Post Office Ltd may have, which rights and remedies are hereby
reserved.
Please acknowledge receipt of this letter within 10 days from the date shown
above.
Yours sincerely
GRO
Paul Southin
Agents Contract Manager
Post Office Limited
I acknowledge receipt of the letter giving notice of immediate termination of the
Agreement. I acknowledge Post Office Ltd.’s reservation of its rights.
Signed.......
Mr Chirag Sidhpura
Date....
Farncombe Post Office Local branch (100923)
Post Office Limited is registered in England and Wales. Registered No. 2154540
Registered Office Finsbury Dia'- 20 Finsbury Street, London, EC2¥ IAQ
Post Office and the Post OF zo are registered trade marks af Post Office Limited
WITN00850103
Hhe2 oun ag5q
wd} ag 9h Iy19 Lppg Hg
HM
/ wd} as 89+ 1r19 Lye Ha
To th
j 89h 1719 Lyre He @ 89h II9 Lyre HE,
ued
L fuonyeq jeioads
HEN Tek)
896: t2b0-9392-1129 ‘Nad
02909,
Sbe0b ae
> Wibaa I
Shay
1 TWAOY
HTS Lay I
fame I
A I
Bites X2 Lane
I FRI .
3s Yue wny i
OPO 480, a ney
BMdyp PF Wi
Termetyy g ped Kiya
WITN00850103
0) winjas aseaid pasenyopun jt
PIT 29410 180d
2L@aANA
008s
9 divd 3OVLSC
TIVIN TWAOt fe
Jd! AS
TPFQBLSIKD
sory Asem
arm aman
PO 4 AS]
xray INES IMS Paz >
GN Myo 139g
“AMOS